May 30, 2024

Co-ordination is the characteristic feature of management that makes sure that various groups and departments of a firm are in good sync with each other

Numerous departments are independent but interlinked to each other and there are levels of management like Top, Middle, and first-line managers

Types

1. Internal

  • Horizontal: Healthy relationship between one another
  • Verticle: Top– Middle–First-line

2. External

The employee of the company and individuals outside

Co-ordination integral to all of the managerial functions

(Planning–Organizing–Staffing–Directing–Controlling)

See also: Management

Principles of Co-ordination/ Requistics for effective Coordination

  1. Direct Personal Contact ( Face to Face communication)
  2. Early Beginning
  3. Reciprocity ( all functions are interdependent and interrelated)
  4. Continuity (Ongoing and never-ending process)

Importance of Co-ordination

mnemonics: The MORE GUD
Co-ordination

Main techniques of Co-ordination

mnemonics: I Plan Or (SLC) X 2
  • Indoctrination and Incentives

The process of teaching members with goals and mission of the organization can transfer a neutral body into the committed body

  • Sound Planning
  • Simplified Organization
  • Effective Communication
  • Chain of command
  • Liaison departments
  • General staff
    • Common staff group serves as a clearinghouse of information for all departments
  • Voluntary Coordination
    • Self-coordination
    • The climate of dedication and mutual cooperation
  • Effective leadership and Supervision

Communication

Communication is the process of transmitting and sharing ideas, opinions, facts, and information in a manner that is understood by the receiver

Purposes of Communication

See: Importance of Coordination

Communication
Communication

Effective Communication Techniques

  • Ways of Communication
    • One to one
    • Open Meetings
    • Emails
    • Presentations
    • Training, workshops, conferences
  • Display confidence and seriousness
  • Use simple words/ Visuals/ Appropriate tone
  • Use body language, gesticulate
  • Act out your message
  • Be humorous
  • Be articulate
  • Create receptive environment
  • Listen to your team members
  • Avoid mumbling
  • Avoid unnecessary repetition
  • Encourage feedback

Barriers of Communications

  • Lack of planning
  • Language barriers
  • Personnel barriers
  • Physical barriers
  • Psychological barriers
  • Socio-cultural background

Methods to overcome barriers

  • Clarity in purpose
  • Good planning
  • Language
  • Completeness
  • Positive environment
  • Overcome other barriers

See also: Supervision

Previous Post