Co-ordination and Communication

Co-ordination is the characteristic feature of management that makes sure that various groups and departments of a firm are in good sync with each other

Numerous departments are independent but interlinked to each other and there are levels of management like Top, Middle, and first-line managers

Types

1. Internal

• Horizontal: Healthy relationship between one another
• Verticle: Top– Middle–First-line

2. External

The employee of the company and individuals outside

Co-ordination integral to all of the managerial functions

(Planning–Organizing–Staffing–Directing–Controlling)

See also: Management

Principles of Co-ordination/ Requistics for effective Coordination

1. Direct Personal Contact ( Face to Face communication)
2. Early Beginning
3. Reciprocity ( all functions are interdependent and interrelated)
4. Continuity (Ongoing and never-ending process)

Importance of Co-ordination

mnemonics: The MORE GUD

Main techniques of Co-ordination

mnemonics: I Plan Or (SLC) X 2

• Indoctrination and Incentives

The process of teaching members with goals and mission of the organization can transfer a neutral body into the committed body

• Sound Planning
• Simplified Organization
• Effective Communication
• Chain of command
• Liaison departments
• General staff
  • Common staff group serves as a clearinghouse of information for all departments
• Voluntary Coordination
  • Self-coordination
  • The climate of dedication and mutual cooperation
• Effective leadership and Supervision

Communication

Communication is the process of transmitting and sharing ideas, opinions, facts, and information in a manner that is understood by the receiver

Purposes of Communication

See: Importance of Coordination

Effective Communication Techniques

• Ways of Communication
  • One to one
  • Open Meetings
  • Emails
  • Presentations
  • Training, workshops, conferences
• Display confidence and seriousness
• Use simple words/ Visuals/ Appropriate tone
• Use body language, gesticulate
• Act out your message
• Be humorous
• Be articulate
• Create receptive environment
• Listen to your team members
• Avoid mumbling
• Avoid unnecessary repetition
• Encourage feedback

Barriers of Communications

• Lack of planning
• Language barriers
• Personnel barriers
• Physical barriers
• Psychological barriers
• Socio-cultural background

Methods to overcome barriers

• Clarity in purpose
• Good planning
• Language
• Completeness
• Positive environment
• Overcome other barriers

See also: Supervision